Start from your environment.

A training or event sometimes requires equipment for only a few days. Participants must have the right position and tools at the appropriate time. Agedis You will be asked to define this IT need: number of people, software, documents and access conditions. The preparation shall take into account the location, schedule and equipment already available, in order to specify what should be provided or configured.

The company's communication documents present a PC rental offer for training, meetings and seminars. Customer exchanges also include a request combining MacBook and Windows computer for temporary operation. These needs are prepared from the software and expected uses. Availability, versions, licenses and terms of provision must be confirmed for each planned operation.

Define the temporary park

The choice of workstations depends on the number of users, applications and files to be handled. A mixed Mac and Windows environment can be studied as needed.

Preparing the working tools

Necessary software and documents must be identified before the event. Accounts, connections and conditions of use are clarified with the people who organize the operation.

Coordinate location and access

The available network may affect the use of the stations. A need for coverage or additional connections is being prepared with the parties responsible for the location and installation.

Choose the material from the sequence

A temporary requirement may relate to a presentation, registration, management position or office automation. We specify applications, file formats, accessories and the number of people who will use the equipment. Compatibility with available screens and connections is verified before the day of operation.

The preparation can combine a MacBook and a Windows laptop when applications require it. Documents must be opened on the equipment planned and the connections tested with the accessories selected. This verification makes it possible to identify adjustments before the operating period.

Preparing the necessary accounts and documents

A replacement or rental computer must have the elements that are useful for the event. Licences, temporary accounts and documents to be loaded are identified with the responsible person. The professional data are limited to what is necessary, with advance refund arrangements.

Preparation may include checking connections, peripherals and a representative document. The people who validate the equipment and those who will use it must be identified. Sensitive information is transmitted by a suitable means; they are not registered in the public form of the site.

Take into account the location and timing

The dates of preparation, provision, operation and return are distinct stages. The location may impose access times, connections or coordination with a technical service provider. These constraints are integrated into the proposal, as well as the conditions of availability of the equipment.

When a connection or on-site installation needs to be prepared, Alltech can complete the device. Agedis supports the agreed IT part. Assistance during the event, emergency equipment or on-site intervention are needs to be explicitly discussed; they are not supposed to be included in a simple rental.

Close the service and return the data

At the end of use, temporary accounts, files and parameters must be processed according to agreed decisions. We can specify with you what should be returned to the responsible person, kept or deleted. Return operations should be prepared prior to making available.

This organization is also used when temporarily replacing a position in a company. The need remains the same: to have equipment consistent with the application, the network and the people concerned, then to organize the end of its use.

Your questions

Can we request a Mac and a PC for the same event?

A mixed need can be studied. Hardware, software and availability must be specified prior to confirming availability.

Is software included in the rental?

The configuration and software included depend on the offer selected. Special needs and necessary licenses must be identified prior to booking.

Can we use Macs and PCs for the same operation?

Yes, the study can combine several environments. Software, documents, accessories and availability conditions are checked for each use.

Is support during the event included?

Assistance needs, times, location and possible emergency equipment are specified in the proposal. They depend on the agreed system.

In practice

Strasbourg Events : restart and virtualize a Linux server

A server used by counting cameras requested a start-up repair, then an update and virtualization. Team Agedis carried out these steps and exported the virtual machine.

Expertise that complements each other

IT for your training and events